Board of Supervisors/VDOT

Six-Year Plan Workshop

Monday, October 22, 2001

All Supervisors present.

Supervisors and VDOT staff reviewed the Combined Six-Year Plan Revisions and 2002-03 Secondary Construction Budgets. Mr. Mike McCormack with VDOT noted an anticipated $123,795 for Countywide Items (private entrances, rural additions, traffic services, preliminary engineering, seeding and subdivision review). The Supervisors then reviewed the following identified construction projects:

- Buffalo Springs Rd (Rt. 626) 1.35 miles for widening/plant mix (2002)

- Morse Ln (Rt. 748) .44 miles for plant mix (2002)

- Drumheller Orchard Ln (Rt. 741) 1.0 mile for plant mix (2004)

Supervisors noted that this project was to be from the front of the new school to the bus garage area rather than the entire road to the end of state maintenance.

- Rockfish River Rd (Rt. 617) from Rt. 800-Rt. 804 for reconstruction (2002)

- Perkins Mill Rd (Rt. 827) to replace structure and construct approaches (2003)

- Buffalo Mines Road (Rt. 676) to replace structure and construct approaches (2003)

- Falling Rock Drive (Rt. 654) to replace structure and construct approaches (2003)

- Berry Hill Rd (Rt. 613) to replace structure and reconstruct .20 miles (2004)

Mr. Harvey asked about reactivating the plan to finish the rest of the road out to Rt. 151 as identified several years ago.

- Wilson Hill Rd (Rt. 665) to reconstruct 2.65 miles from Rt. 29 N to Rt. 655 (2006)

- Rockfish River Rd (Rt. 617) to reconstruct .73 miles from Rt. 630-Rt. 804 (2007)

- Rockfish River Rd (Rt. 617) to reconstruct 3.05 miles from Rt. 639-Rt. 630 (2010)

Supervisors and VDOT then reviewed the identified priorities for surface treatment:

- Phoenix Rd (Rt. 661) 1.69 miles from Rt. 654-Rt. 662 (2003)

- Union Hill Drive (Rt. 626) .75 miles at Rt. 647 (2003)

- Union Hill Drive (Rt. 626) 1.26 miles from Rt. 647-Rt. 56 (2004)

- Keys Church Rd (Rt. 722) 2.35 miles from Rt. 647-Rt. 56 (2004)

- Findlay Gap Dr (Rt. 647) .24 miles from W Int Rt. 722-E Int Rt. 722 (2004)

- Level Green Rd (Rt. 679) .76 miles from W Rt. 666-Mid Int Rt. 666 (2004)

- Dark Hollow Rd (Rt. 672) 2.89 miles from E Int Rt. 724-Rt. 673 (2007)

- Buck Mtn Ln (Rt. 791) .91 miles from Rt. 60 to end of state maintenance (2007)

- Supervisors voted 3-1 (Mr. Harris voting no and stating that public hearings had been held and a petition received to surface treat Cedar Creek Rd) to move the Cedar Creek Rd (Rt. 654) back to the unprioritized list for surface treatment. Part of the funding needed for this project was moved up to the Dark Hollow Rd and Buck Mtn Lane projects. The rest of the needed funding was identified for the following projects:

- Virginia Lane (Rt. 612) .50 miles from Rt. 151-Rt. 613

- Farrar Bridge Lane (Rt. 620) 1.80 miles from Rt. 617-Rt. 670

Mr. Carter also noted to the Board that Mr. Ernest Worley (School Superintendent) had requested a joint School Board/Board of Supervisors meeting to get a final decision on the items identified for cost savings on the Secondary School Project. Mr. Worley indicated that a final decision would allow the project to move forward. Mr. Wood noted a previous conversation with Mr. Worley inquiring whether the architects had agreed to adjust their fee based on the bids coming in $3.5 million over budget. Mr. Wood said that Mr. Worley indicated they had not agreed to adjust their fee. Mr. Harvey stated that it would be pointless to schedule a joint meeting and impossible to move ahead without some concession from the architects. Mr. Wood noted that each group involved had made concessions to keep the project moving forward – the County is refinancing to acquire the additional monies, the School Board has given up things they wanted in the schools, the contractors are cutting costs and expecting less profits from the project – indicating that the architects are expected to do the same since the entire project was based on their designs within a given budget. Mr. Wood and Mr. Harvey stated that the architects should not benefit from the bids coming in over budget. Supervisors directed Mr. Carter to work with Mr. Worley to obtain the architects’ final answer on their fees in writing. The Board will schedule a future date for a joint meeting on the Project.